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Project Assistant

Westmont, IL
$55,000 – $70,000

Avg. Salary

Division: Mechanical/HVAC
Market: Mechanical
Employment Type: Full-Time
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Position Overview

Are you ready to launch your career in the construction industry with Helm? As a Project Assistant, you’ll play a key role in supporting our project teams and helping ensure projects run smoothly from start to finish. In this role, you will work closely with Project Managers and Project Engineers to assist with project coordination, scheduling support, document control, and administrative tasks that keep projects organized and on track. If you thrive in a fast-paced environment where teamwork, attention to detail, and adaptability are essential, Helm offers a great opportunity to begin and grow your career in construction.

This position is for our Mechanical Division, which is responsible for the HVAC, Plumbing, and Piping scopes of work for new construction projects as well as renovation work in facilities such as K-12 schools, hospitals and healthcare buildings, high-rise buildings, and other commercial building types. This role is located in our Westmont, IL office.

Key Responsibilities

  • Organize and manage project documents, including drawings, submittals, contracts, etc.
  • Prepare various forms and reports as directed by Project Managers (Subcontracts, Purchase Orders, Change Orders, Submittals, RFI)
  • Monitor construction management contract compliance (COI, bonds, permits, Safety)
  • Order & Track Equipment, Review Invoices
  • Assist in Compliance Monitoring of Subcontractors
  • Act as liaison with GC, project manager, field, vendors, subcontractors, and accounting
  • Knowledge of construction industry
  • Strong analytical skills with attention to detail
  • Critical thinker with a continuous improvement mindset
  • Positive, professional, polite
  • Solid communication skills, written and verbal
  • Effectively understands and sets priorities
  • Dependable and driven self-starter with strong self-responsibility
  • Proficient with Microsoft Office applications, specifically Outlook, Excel, Word, Team, and PowerPoint
  • Knowledge of Viewpoint is a plus, but not necessary.
  • Knowledge of HVAC systems is a plus, but not necessary.
  • Implementation of all Safety requirements.

Requirements

  • High School Diploma required
  • College Degree preferred, but not necessary.
  • 3 years of experience (required)/5 years’ experience (preferred) as a Project Assistant or Project Coordinator

Salary & Benefits

Range: $55,000-$70,000

Final determination of a successful candidate’s pay is based on job-related knowledge, skills, education, and experience. Helm provides a competitive compensation package that recognizes an individual’s experience and qualifications combined with a benefits package to meet your needs.

As a valued member of the Helm team, your benefits package will include:

  • 401K plan with matching contributions
  • Health, Vision, and Dental Insurance
  • Paid Time Off
  • Health Savings Account, Health Reimbursement Account and Flexible Spending Accounts
  • Health Wellness Programs

Join Helm and become part of our supportive, family-like culture where hard work is recognized and rewarded. Your contributions will make a meaningful impact on our projects, ensuring every day you go home knowing you’ve played a vital role in our success. If you’re ready to embark on a fulfilling career journey, apply now to join our dedicated team at Helm.